How to Keep your Studio Organized (2020)

How to Keep your Studio Organized (2020)

While it may not seem very difficult, there are many things that can get in the way between you and a thriving well organized studio, and most of the times these issues come in the form of bad management or lack of the necessary tools for the job.

That’s why it is a good idea to search for a few tips that might get you on the right path towards a succesful studio management.

Whether it’s music, dancing, yoga, or martial arts, teacher’s struggle keeping track of the staff, asignments, students and payments, so the first solution to all these problems is a management software that tackles all these issues and helps you organize yourself.

Of course StudioHelper could provide all that you need in order to accomplish this, however that is just one part of the job.

How to Make the Most of a Studio Management Software

Once you have the right tools to begin having everything in order, you have to learn how to use them.

One of the most useful tools is the calendar, nothing helps managing a studio like having every important task written down in front of you. But that’s not all, as a teacher you’d have to identify your workflow, and what works best for you in order to be as efficient as possible, and not overcomplicate the schedule which tends to happen because why not add one more thing if there is space? But in the end it’s a mistake to overncumber yourself with tasks.

Don’t Completely Forget Handwritten Notes

These days you can do everything on the computer and your phones, but that’s only a bigger reason as to why important things should be handwritten maybe in a agenda or a notebook.

Plan Ahead of Time

There should always be a lot of room for planing ahead and having a schedule for the things that need work. Of course technology can help on that front.

One of the things that can help with studio managament is finding a good balance between the old tools and the new. It’s hard not to take some of the new tools used today and in art, there is no lack of teachers who enjoy trying out new things. Educational trends come and go, and then come back again. There are teachers who think every new thing is the best new idea and then completely forget about older methods. Then there are also the teachers who have not changed a thing since they started teaching. The best thing to do is to be open to new ideas, new music, and new technologies. 

However every new addition needs to be carefully reviewed or you could end up using a method that makes things more complicated.

Pandemic Studio Management

While many countries have been able to get back to their usual schedules whether it’s work or lessons, there is still a large amount of people that works from a distance. It’s important to remember all those difficulties to be able to offer the best experience to the students on any context and also know which are the strengths and weakneses of each way of teaching.

Dancing and Yoga

The pandemic showed many teachers and students that it’s very difficult to teach and correct postures when there is so much distance between the teacher and the student. Many of these disciplines are very physical, and there are moments when teaching includes slightly moving the bodies of the students in order to get it right, so translating this to just speech through a video call, is very very hard.

Another thing is the space, and how you can move in a place that you’re not used to doing it.

As a dance teacher it may be very hard because you need to stay active and up for the psychological and physical dificulties of keeping a dancing studio organized.


While it may be a bit easier to deal with the adversities of the pandemic with music, there are still a few things to bear in mind including sound quality and every student having their instruments ready for playing.

Still, there are other ideas that can be good for this kind of situation, making the most of recording music, sharing and pushing students to face their own creative selves.




Arturo Riera
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