FourHourWorkWeekI have just finished reading both Tim Ferris’ book, ‘The Four Hour Work Week’ & Michael E Gerber’s, ‘The E Myth Revisited.’ They are both wonderful reads for generating new and interesting angles on how to manage your studio or school. Today I wanted to discuss some of the tools I have implemented, based in part on Ferris’ suggestions, on getting tasks done for my music school, the Brooklyn Music Factory.I use an iMac desktop, an iPad, and an iPhone regularly everyday so I need all applications to be Mac friendly and I really want them to support all three devices (though they don’t always do it equally well.)

Tool #1:
Studio Helper
I use this daily to track all clients and outstanding balances due. I encourage all clients to use the Paypal ‘make a payment’ link and so all payments flow easily into Paypal and then into Studio Helper. Essential!

Tool #2:
Paypal App
I have the Paypal App on both my iPhone and my iPad. I regularly use it to quickly withdraw funds from my Paypal account and deposit them into my Citi business account. It takes less than a minute and can happen from anywhere I happen to be in the world.

Tool #3:
An absolutely essential tool for me that I use to basically capture any and every idea I have about how I can grow my business. For example, recently I was on the hunt for a new commercial space to hour our school. I walked the neighborhood and snapped photos on my iPhone (in Evernote) of anything I saw I liked. I then added any text notes concerning details about each property (though the contact info was already usually in the photo). I finally made a single ‘notebook’ within Evernote that included all the photos of properties and my text. After synching with my iMac at home, I could organize and decide which properties seemed worth following up on.

PDF of “Facebook_1”Last blog entry I discussed how I communicate with clients, faculty, and staff at my music school, Brooklyn Music Factory. This entry is going to be a follow up pointing out what seems to have worked and what seems to have failed for us. Assessing regularly your system of communication and outreach is vital, I believe, to ensuring that you are reaching everyone you intend to connect with. To me, efficiency in communicating is important because is allows my faculty and I to stay focused on what we do best which is develop our unique curriculum and methodology for teaching music to our 75 students.

Think about distinguishing your studio from others by providing services that individual teachers can’t offer by themselves.  Even if your teachers are basically renting teaching space from you, everyone can benefit from a few coordinated events.jam

Such events can help make students feel that they are part of something bigger than just taking lessons from their teacher, and as a result, they will feel more of an attachment to the studio–a plus for both the teacher and the studio as a whole.

Pooling talents is the key.  An individual teacher could offer services from any location, but if you combine the skills of various teachers, you can offer something people can find nowhere else.

Examples include introductory classes, ensemble classes, jam sessions, open house festivals, recitals or demonstrations, camps, and gig services.  Let’s take a look at these ideas…

Spring Means Performances Giving your students the opportunity to perform is a great way to highlight progress, in addition to getting parents and others out to see what is happening at your studio. This article will touch on ways you might organize the recital as an opportunity to promote your studio, and to encourage and inspire your students. They are, after all, the reason your studio...

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